The Orange County Arts Commission serves as a clearinghouse for arts information, facilitator of arts programs and advisor to the Orange County Board of County Commissioners regarding the arts. We have been the Designated County Partner (DCP) of the North Carolina Arts Council in Orange County since 1985 and are responsible for sub-granting state and county funds to arts organizations, schools and artists throughout the county. Our mission is to promote and strengthen the artistic and cultural development of Orange County, North Carolina.

In order to submit an application or register, you need to first create a Submittable account.  If you need assistance, please contact Katie Murray at kmurray@orangecountync.gov or 919-245-2335. 

All reports are due by Friday, July 12, 2019 by midnight.  Reports must received by due date in order to be eligible for future grant opportunities. Organizations receiving more than one grant must submit a separate report for each grant received.  


ELIGIBILITY FOR APPLICATION

  • All applicants must reside or carry out projects within Orange County.
  • Applications and support materials must be submitted electronically by the due date.

 TIMELINE 

  • Monday April 1: Application Period opens  
  • Monday, June 3: Applications are due by midnight
  • No later than Thursday, August 1: Applicants will be notified
  • All projects must take place between July 1, 2019, and June 30, 2020 (this means you can apply for a project that may have already happened before you are notified)

FUNDING GUIDELINES 

Artist Project Grant funds may be used for expenditures to conduct quality arts programs for the benefit of the greater community. Typical uses of money include: 

  • Artist expenses such as space rental, advertising, marketing and publicity, website and electronic media, scripts, costumes, sets, props, supplies, equipment rental or purchase. 
  • Artist’s travel and training expenses for professional development opportunities. 

Community Impact
While community involvement is not required for our Artist Project Grant Program, projects that incorporate a benefit for the greater community will be given higher priority. For examples of artist grant projects that impact and involve the community, view our Grant F.A.Q.'s at artsorange.org.

Request Limits
There is no limit on the amount of funding you can request; however, we suggest a range of $500 - $3,000. The average amount of Artist Project Grants awarded in FY17-18 was $1,500.  

Matching Requirement
Artist grantees are not required to match their grant amounts dollar for dollar, but priority will be given to applicants that have other public or private funding sources, or their own funds, invested in the project. 

APPLICANT EVALUATION
Applications are reviewed by panels of experts in the visual, performing, and literary arts, comprised of members of the OCAC Advisory Board and members of the artist community.  Panelists discuss and score the grant using an established rating system. The highest scoring applications are funded and the dollar amount granted to each applicant is determined by the OCAC Advisory Board. The panel evaluates applications based on the following criteria: 

  1. Artistic quality of proposed project and artist’s work
  2. Community impact of project or program 
  3. Likelihood that applicant will complete grant project as proposed 
  4. Proof of community support and responsiveness to community needs, such as letters of support from partnering organizations

Panelists discuss and score the grant using an established rating system. The highest scoring applications are funded and the dollar amount granted to each applicant is determined

GRANTEE REQUIREMENTS
OCAC Recognition
Grantees must acknowledge the Orange County Arts Commission’s support of their event or projects by including their logo in all print and promotional materials related to the grant. The OCAC’s website offers information and downloadable logos at www.artsorange.org. 

Reporting Requirements
Each grantee is required to submit a final report providing a detailed description of the funded project, participation statistics and demographics, and sample marketing and program materials using the OCAC logo. The report forms will be sent to you by OCAC director Katie Murray and will be due by Monday, July 13, 2020. Artists who have not submitted reports for prior grants are not eligible to apply for future requests.

QUESTIONS & ASSISTANCE
If applicants have questions or need assistance, please contact Katie Murray at 919-245-2335 or kmurray@orangecountync.gov.

2019-20 GUIDELINES FOR GRASSROOTS ARTS PROGRAM APPLICANTS

Since 1977, the N. C. Arts Council’s Grassroots Arts Program has provided North Carolina citizens access to quality arts experiences. The program distributes funds for the arts in all 100 counties of the state primarily through partnerships with local arts councils. The Orange County Arts Commission (OCAC) serves as the N. C. Arts Council’s partner in awarding subgrants to local organizations for arts programs in Orange County, as well as additional grant funds approved by the Orange County Board of County Commissioners.

ELIGIBILITY FOR APPLICATION

  • All organizations must have been in operation for at least one year, and must be either a nonprofit organization or have a nonprofit sponsor to receive funds on their behalf.
  • All organizations must reside or carry out projects within Orange County.
  • Organizations that receive general support funds through the N.C. Arts Council OR the N.C. Department of Natural and Cultural Resources are not eligible for Grassroots funds.
  • Individuals are not eligible to apply for Grassroots Arts funds.
  • Applications and support materials must be submitted electronically by the due date.

TIMELINE

  • Monday April 1: Application Period opens
  • Monday, June 3: Applications are due by midnight
  • No later than Thursday, August 1: Applicants will be notified
  • All projects must take place between July 1, 2019, and June 30, 2020 (this means you can apply for a project that may have already happened before you are notified).

FUNDING GUIDELINES

Grassroots Arts Program funds may be used for expenditures to conduct quality arts programs or operate an arts organization. Typical uses of Grassroots money include:

  • Program expenses such as professional artists’ fees and travel, space rental, advertising, marketing and publicity, website and electronic media, scripts, costumes, sets, props, music and theater equipment rental.
  • Operating expenses for qualified arts and cultural organizations not already receiving operating support from the N.C. Arts Council or N.C. Department of Natural and Cultural Resources. These can include salaries, telephone, office supplies, printing, postage, rent, utilities, insurance and equipment rental.

Funding Policies

  • Tribal organizations that receive grassroots funds must represent state or federally recognized tribes.
  • Colleges, universities and libraries may receive grants for arts programs that are community based or generate regional arts involvement. Grants may not support their internal programs, administration or operation expenses (library books, band boosters, equipment purchases).
  • Grassroots funds may not be awarded to individuals.
  • Grassroots funds may not be used for art supplies or equipment purchase.
  • Grassroots funds may be used for student transportation to regional arts exhibits and programs on a limited basis.
  • Grants may not be awarded for prizes, competitions, scholarships, tuition or financial awards.
  • Religious organizations or churches may not receive Grassroots funds unless the programs are presented outside regular church services, engage the larger community and do not contain religious content.
  • Grassroots funds may not be used for activities associated with a school’s internal arts programs, such as in-school student performances, the purchase of art supplies, or student arts competitions and publications.
  • Municipalities (city/county government) and community organizations may receive grants for arts programs that use qualified artists to conduct programs that involve the greater community. Grants may not support internal programs, administration or operating expenses.

Grassroots Arts Program money may not be used for the following kinds of expenditures:

  • Art, music, and dance therapists
  • Artifacts
  • Purchase artwork
  • Capital expenditures
  • Contingency funds
  • Deficit reduction
  • Fundraising events
  • Food or beverages for hospitality or entertainment functions
  • School band activities or equipment
  • School choral activities
  • Lobbying expenses
  • Oral history and history projects
  • Tuition for academic study
  • Interest on loans, fines or litigation costs

Matching Requirement

  • All grantees are required to match their grant amounts dollar for dollar. The funds must come from other public or private sources. In-kind donations of goods or services may be used as matching funds. Other N.C. Arts Council funds or state funds (i.e. public university dollars) cannot be used as a match.

Racial and Cultural Diversity Requirement

  • The N.C. Arts Council works to provide a representative portion of grant funds for arts programming that reflects the racial and cultural diversity of the state. The OCAC is required to spend 33% of its annual county allotment for programming that reflects African American, Asian American, Latino, and Native American cultures, based on the percentage of each population in Orange County.

APPLICANT EVALUATION

Applications are reviewed by panels of experts in the visual, performing, and literary arts, comprised of members of the OCAC Advisory Board and members of the artist community.  Panelists discuss and score the grant using an established rating system. The highest scoring applications are funded and the dollar amount granted to each applicant is determined by the OCAC Advisory Board. The panel evaluates applications based on the NCAC Priorities for Funding (below) and the following criteria:

  • Artistic quality of proposed project or programs
  • Community impact of project or programs
  • Multicultural aspect of the program
  • Educational impact of the project
  • Ability to plan and implement project
  • Stability and fiscal responsibility of the organization
  • Integration into curriculum and/or enrichment (schools only)
  • Need (schools only, based on percentage Free and Reduced Lunch)

North Carolina Arts Council Priorities for Funding

  • The first priority of the Grassroots Arts subgrant program is to provide operating or program support to qualified arts organizations including theaters, symphonies, galleries, art guilds, choral societies, dance companies, folk arts societies, writers groups and arts festivals, among others. Grassroots funds are not generally awarded to arts organizations that receive funding through the N.C. Arts Council’s General Support Program or the N.C. Department of Natural and Cultural Resources.
  • The second priority of the Grassroots Arts subgrant program is to support arts learning and arts in education programs conducted by qualified artists. These can be artist residencies in schools, after-school summer camps or adult arts learning classes.
  • The third priority of Grassroots Arts subgrants is to support community organizations that provide quality art experiences for the greater community. These programs must be conducted by qualified artists.

GRANTEE REQUIREMENTS

NCAC/OCAC Recognition 

Grantees must acknowledge the N. C. Arts Council and Orange County Arts Commission’s support of their event or projects by including their logos and funding credit lines in all print and promotional materials related to the grant. The OCAC’s website offers information and downloadable logos at www.artsorange.org. Proper acknowledgment will be considered during future funding requests.

Reporting Requirements 

Each grantee is required to submit a final report providing a detailed description of the funded project, participation statistics and demographics, sample marketing and program materials using the N. C. Arts Council credit line and logo, and copies of their legislative letters. The Report Forms will be sent to you by OCAC director Katie Murray and will be due by Monday, July 13, 2020. Organizations who have not submitted reports for prior grants are not eligible to apply for future requests.

Legislative Letters 

Grantees are asked to write state representatives to thank them for appropriating Grassroots funds. The letter should provide information about how Grassroots funds were used to support your program or project, and the community impact of the event. A copy of all letters to legislators must be included in the subgrantee’s final report.

QUESTIONS & ASSISTANCE

If you have questions or need assistance, please contact Katie Murray at 919-245-2335 or kmurray@orangecountync.gov.

Orange County Arts Commission